Planning and Zoning Commission
40 Old Farms Road ~~~Willington, CT ~06279
October 16, 2007- 7:30 P.M.
Meeting Minutes
Members Present:
Matthew Ellis-Chairman
Ralph Tulis- vice chairman
Andy Marco- secretary
Phil Nevers
Thomas Murphy
James Poole-alternate
Members Absent:
Peter Latincsics
Norm Gray
J. Poole was seated for N. Gray.
Also present: G. Jones
M. McDonough
Public Hearing:
File ~#PZC2007-30 Application for a Special Permit and Final site development plan for a Veterinary Hospital at 451 River Road (Map 34 Lot 6 Zone DC) Owner /Applicant Teresa & Jeffery Love (Received 9/18/07, P.H. 10/16/07 Decision by 11/20/07)
J. Pool recused himself.
The Loves and their engineer Ed Pelletier were present to discuss the application. Mr. Pelletier said that there were ten abutters to this property and he received back green cards from all of them. He handed in both the green cards and the white slips to be added to the file.
Mr. Pelletier told the commission that all of the original out buildings on the property have been taken down and removed. He stated that the property is in a designed commercial zone and that this commission did approve a zone change to allow animal hospitals in commercial zones.
Mr. Pelletier stated that he has addressed all of the health districts concerns and has sent in his application for final approval with them. He stated that he has also requested a new driveway cut from the DOT. He stated that they gave him a verbal ok, but has not received anything in writing yet. Mr. Pelletier said that he has also received a verbal ok from the fire Marshall after they meet, but has not received anything in writing from him either.
Mr. Pelletier told the commission that there will be a post and beam model home on the same property. This building will have an onsite septic and well.
The entire site will be set back from the road approximately 100 feet with a parking area in the front. There will be forty five parking spaces according to the town’s regulations. Mr. Pelletier went over the landscape plan created by their landscape engineer. He stated that there will be a substantial amount of plantings, some will cover the detention basin, as well as two rain gardens will be planted to collect runoff from the roof.
Mr. Pelletier went over the lighting plan. He explained how the utilities will be run from the street. He stated that all outside lighting will be down lighting per the towns’ regulations. He stated that they are using the same lighting that was approved for the new library.
Mr. Pelletier told the commission members that currently they are not proposing any signage as they do not have a final plan and what to be able to present an actual plan to the commission instead of having to come back to modify a plan. He stated that he will make a separate application at another time.
Mr. Pelletier said he received a drainage report from the town engineer and all of his concerns have been addressed. G. Jones said that there is a memo for the commission members to read over from the town engineer.
M. Ellis asked Mr. Pelletier about the proposed model home. The Love’s said that the model home will be an office for their builder to display his product. Both the model home and the hospital will be post and beam buildings. M. Ellis asked if anyone will be living in the house. The Love’s said no it will only be an office. T. Murphy asked if it will have its own septic system. Mr. Pelletier said that it will.
Tyler Millix, Willington’s Fire Chief, told the commission members that the Love’s have been wonderful neighbors and the fire department looks forward to continuing to work next to them.
Jim Poole from the Economic Development Commission, told the PZC members that he has been working with the Love’s since they decided to purchase the property in Willington. He stated that they have been a pleasure to work with and have followed all of the EDC suggestions. He stated that the Love’s are proposing to build a “Green” building which would be a first for Willington and may encourage others to do the same. Mr. Poole recommended that the PZC approve this application in due hast.
R. Tulis asked what the square footage of both buildings will be. Mr. Pelletier said that it is about 11,000 square feet. He stated that the amount of parking spaces does seem high even though it follows what the town regulations require. He asked if they will be paving all of the spaces. Mr. Pelletier said that all of the spaces will be paved. R. Tulis asked if the Love’s would consider not paving all of them. The Love’s stated that they are paving all of them so that if any oil leaks from a car it will flow into the storm water separator instead of being absorbed into the earth.
G. Jones told Mr. Pelletier that according to the plans the access drive is only eleven feet and it needs to be twelve. Mr. Pelletier said he thought it was just drawn incorrectly and will have that changed. G. Jones also went over the lighting requirements and asked if a lighting study had been done. Mr. Pelletier said that he will get the commission the lighting information for the next meeting. The commission members discussed if there currently is lighting on the street on the section of road where the Love property is located. Mr. Millix said he thought that there was a light on the corner of Trask Road and Route 32.
The commission members discussed if they should close the public hearing.
R. Tulis made a motion to close the public hearing for File #PZC2007-30 Application for a Special Permit and Final site development plan for a Veterinary Hospital at 451 River Road. A. Marco seconded the motion. All members voted in favor.
Regular Meeting:
New Business
File #PZC2007-33 Subdivision Regulation Change to allow for moratorium ~~~~~
~~~~~Applicant: Planning & Zoning Commission (Public Hearing 11/20/07)
A Public hearing is set for 11/20/07
Old Business
Mylar’s for Wilderness View Subdivision
G. Jones told the commission members that a ninety day extension was requested for filing the mylars as they did not have all documents completed at this time.
J. Poole told commission members that work has begun taking place at Wilderness View. He asked G. Jones why this is being allowed if the Mylars have not been submitted yet. G. Jones said that S. Yorgensen gave them permission to cut down trees. J. Poole said they are doing more then tree cutting.
R. Tulis suggested to G. Jones that he and S. Yorgensen go out to the property tomorrow and find out what work is being done and ask them to stop until the Mylar’s are submitted. G. Jones said that they will.
J. Poole stated that he was concerned that if the mylars are not submitted then they could be changed and will no longer reflect the stipulated agreement. G. Jones explained that they are in possession of the final mylars and A. Marco will sign them tonight. He added that both S. Yorgensen and the town engineer have looked at the Mylar’s and they both agree that they match the stipulated agreement.
M. Ellis made a motion to accept the request for a ninety day extension to file the Mylars for Wilderness View Subdivision. R. Tulis seconded the motion. All members voted in favor of the motion.
Request for approval for Ashley and Angela Lane
J. Poole told the commission members that he walked the property again and all of the pins that were originally missing have been set.
R. Tulis made a motion to recommend to the Board of Selectmen that they accept Ashley and Angela Lanes as town roads at a town meeting. P. Nevers seconded the motion. All members voted in favor of the motion.
Request for release of performance bond
The commission discussed that the roads have been completed.
M. Ellis made a motion the performance bond be released for Angela and Ashley Lanes once the town receives a maintenance bond of 20% of the original performance bond which will be held for one year. P. Nevers seconded the motion. All members voted in favor.
File ~#PZC2007-30 Application for a Special Permit and Final site development plan for a Veterinary Hospital at 451 River Road (Map 34 Lot 6 Zone DC) Owner /Applicant Teresa & Jeffery Love (Received 9/18/07, P.H. 10/16/07 Decision by 11/20/07)
J. Poole recused himself from the discussion.
M. Ellis stated that he has no issues with the application at this time. He stated that he feels the Veterinary Hospital is good use of the property. He stated that he would not like to act on the application until the commission receives the lighting report as well as documents from the Fire Marshal, Health Department and DOT. R. Tulis agreed.
Andy Marco asked what would happen if the model home business folds. The commission stated that the building could only be used as a business it could never be used an individuals residents. A new business coming in would need to apply for a new special permit as well.
P. Nevers stated that he feels that the Veterinary Hospital will be a good use of the property.
Correspondence
1. Email from Allison McKeen requesting a ninety day extension to file the Mylar’s for Wilderness View Sub-division.
Staff Report and Discussion
G. Jones told the commission members that he is working with the probate court to have Mr. Halchek’s yard cleaned up.
M. Ellis asked all commission members to get their comments and changes regarding the new subdivision regulations to him by 11-16-07 so he can compile them and send them to Jana.
J. Poole asked G. Jones to follow up on the letter to Coventry Planning and Zoning to see if they are still willing to talk to the commission members about their subdivision regulation changes.
J. Poole asked if construction hours can be added to the stipulated agreement for Wilderness View Subdivision. G. Jones said that any changes to the agreement would have to go before a judge. J. Poole asked if Attorney Branse can be consulted regarding this. G. Jones said he will ask him.
The commission members discussed upcoming trainings.
M. Ellis told the commission members that this meeting was N. Grays last as he is not running for election.
R. Tulis made a motion to adjourn at 8:30 PM.
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